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Function: Procurement And Public Property Division

a)           PUKONSA Unit

  • Acts as a secretariat for the registration of contractors of works, supplies and services.
  • To process the application of companies to be registered as a work contractor, or provider of supplies and services.
  • To issue a Certificate of Registration as contractor of works, supplies and services to successful companies.
  • To enforce general rules and policies for the registration of contractors through:
    • Issuing circulars
    • Membership in the Tender Board Committee or various ministries and statutory bodies
    • Advisory/Briefings
  • As a central records and references database pertaining to all registration of contractors of works, supplies, and services.
  • To issue directives via circulars relating to the policies and general rules relating to the PUKONSA license from contractors.

b)         Procurement Unit

  • Act as Secretariat to the State Tender Board for the acquisition of procurements amounting to RM500,000.00 above.
  • To process applications for the exemption of tenders/quotations.
  • To process the procurement of common items used by government ministries,departments, and statutory bodies through the central contract.
  • To enforce government procurement policies and general regulations through:
    • Issuing circulars
    • Tender Board Committee, members in various ministries and government agencies;
    • Briefing
    • Advice
  • Collect, analyze, and formulate data for the purpose of;
  • Measuring the performance and effectiveness of government procurement policies.
  • To track state government expenditures, including the breakdown of expenditures by the various ministries.
  • To update government procurement guidelines based on identified weaknesses and deficiencies to ensure that it will be more efficient, economical, and effective.
  • To issue directives through circulars on the new government’s procurement policies.
  • To keep records for reference purposes.

c)         Vehicle Unit

  • Act as a secretariat to determine ‘optimal fleet’ for all state ministries and departments.
  • To process applications for additional/substitute vehicles required by state ministries and departments.
  • To process applications for excess vehicles from all state ministries and departments.
  • To update data on vehicles used by the state government.
  • Collecting, analyzing, and formulating data for the purpose of:
    • Measuring the achievement and effectiveness of government policies on vehicles management
    • To up-date vehicle management's general rules based on identified weaknesses and deficiencies to ensure it will be more efficient, economical,   and effective
    • To keep records for reference purposes

d)         Government Property Management Unit

  • To appoint Board of Survey members.
  • To process the following applications below:
    • To dispose of government property through the Board of Survey.
    • To write-off losses of government property and monies.
  • To enforce government policies and rules on property management via:
    • Issuing circulars.
    • Monitoring verification works to all stores in the various government ministries and department.
    • Giving talks and briefings.
    • Advice.
  • To Collect, analyze and formulate data for the purposes as stated below:-
    • To measure the performance and effectiveness of government policies on property management.
    • To detect the amount of revenue collected via sales of government property disposed.
    • To update guidelines on government property management based on identified short-comings and weaknesses so as to make it more efficient and economically effective.
    • To keep records for reference purposes.